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Riverside Inverclyde – Freedom of Information.

RIVERSIDE INVERCLYDE – PUBLICATION SCHEME AND FREEDOM OF INFORMATION (Pending Model Publication Scheme 2015 approvals)

GUIDE TO INFORMATION AVAILABLE

Under section 23 of the Freedom of Information (Scotland) Act 2002, Riverside Inverclyde as a public body is required to specify the classes of information that is routinely made available, how to access that information, and whether the information is available free of charge or on payment of a fee. This publication scheme has been designed to be as inclusive as possible, allowing flexibility  for future expansion and/or revision of the scheme. This guide to information and class information is based on the adoption of the Scottish Information Commissioner’s Model Publication Scheme 2015. The Chief Executive of Riverside Inverclyde who has overall delegated responsibility for this publication scheme on behalf of the Riverside Inverclyde Board, and can be contacted at: Riverside Inverclyde. Custom House, Custom House Quay, Greenock PA15 1EQ

This introductory guide is intended to :

·         Make you aware of the information that is routinely available (under the Class designations of the Scottish Information Commissioner);

·         Explain how to access that information;

·         Identify any charges that may be applied for the accessing and provision of information; and

·         Provide full contact details for specific or general requests.

 Availability and formats

As Riverside Inverclyde has public sector and private sector partners, private sector tenants and a limited liability partnership with Peel, not all documents available through the publication scheme will be resident on the Riverside Inverclyde website. However, such documents, subject to associated redaction, can alternatively be sent to you in paper copy upon request to the Chief Executive at the address above (please see Charges section below) in addition to all the information provided via website links.

Exempt Information

Riverside Inverclyde will publish the information that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (eg sensitive personal information or a trade secret) we may remove or redact the information before publication, but we would explain the rationale for such. 

Copyright and re-use

Where Riverside Inverclyde holds the copyright in its published information, the information may be copied or reproduced without formal permission provided that :

·         It is copied or reproduced accurately;

·         It is not used in a misleading context; and

·         The source of the material is identified.

The publication scheme may however contain information where the copyright holder is not Riverside Inverclyde. In most cases the copyright holder will be obvious from the documents. In cases where copyright is unclear, it is the responsibility of the person accessing the information to locate and seek the permission of the copyright holder before reproducing the material  or in any other way breaching the rights of the copyright holder.

Information about Crown copyright material is available on the website of the Queen’s Printer for Scotland at www.oqps.gov.uk. We can provide you with a copy of this information if you do not have internet access (see Charges section below).

Information on Inverclyde Council’s copyright material is available from http://www.inverclyde.gov.uk/council-and-government/data-protection-and-freedom-of-information/freedom-information-publication-scheme/   .

Charges

Information on Riverside Inverclyde’s website is available free of charge (that is, there is no charge by us, although the user would of course have to meet any charges made by their internet provider and personal printing costs).

For those without access to the internet, a single printout from the website or a hardcopy of a document can be requested and will be provided free of charge. Requests for multiple page printouts of material on the website or for multiple page paper copies of other material listed for publication may attract a charge for the cost of printing, photocopying, postage etc. Photocopying will not exceed £1 per 10 pages. Charges may also be applicable with regards to use of resource time and will be applied as allowable within the guidelines and parameters of the Act.  

For enquiries under Freedom of Information (Scotland) Act 2002 there is a threshold cost of £100 to Riverside Inverclyde before a charge can be made and a ceiling (excessive cost) of £600 beyond which authorities do not have to comply with information requests. The costs to Riverside Inverclyde may include staff time at the rate of £15 per hour, photocopying, postage and packingIf charges are to be made you will be told at the time of your request and these would be payable in advance. For a detailed explanation of Charges under the Act, please see http://www.itspublicknowledge.info/Law/FOISA-EIRsGuidance/Fees/FeesOverview.aspx

Advice and assistance

The classes of information that we publish are listed below. Where information has been updated or superseded, only the current version will be made available. We will be pleased to advise you how to ask for information that we do not publish, or how to complain if you are dissatisfied with any aspect of this publication scheme. Contact details, including roles and responsibilities for all Riverside Inverclyde staff, are available on http://www.riversideinverclyde.com/contact/ . You can also contact us by calling 01475 755080 or by writing to : The Chief Executive, Riverside Inverclyde. Custom House, Custom House Quay, Greenock PA15 1EQ.

The Freedom of Information (Scotland) Act 2002 requires public authorities not only to maintain a publication scheme approved by the Scottish Information Commissioner but also from time to time to review the scheme. As part of this process we would be glad to receive any comments or suggestions on the publication scheme and in particular comments from users on their experiences in obtaining information from the Scheme. Comments or suggestions for particular classes of information to which we might in future commit to publishing under the scheme would also be welcomed.

Comments or complaints should be addressed to The Chief Executive Officer who has the overall responsibility on behalf of the Riverside Inverclyde Board for Riverside Inverclyde's publication scheme.

If we are unable to resolve any complaint, you can complain to the Scottish Information Commissioner. On 1 January 2005, the general right of access came into force along with a formal appeal mechanism for when information is withheld. Further details about this are available on the Commissioner's website at www.itspublicknowledge.info/. The Commissioner's contact details are as follows: The Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews, Fife  KY16 9DS. Tel: 01334 464610 Fax: 01334 464511Email: enquiries@itspublicknowledge.info . Scottish Information Commissioner’s Model Publication Scheme 2015 http://www.itspublicknowledge.info/ScottishPublicAuthorities/PublicationSchemes/TheModelPublicationScheme.aspx 

Duration

Once information is published under a class, we will continue to make that information available for the current and previous two financial years.

 

CLASS 1 : ABOUT RIVERSIDE INVERCLYDE

Description : Information about Riverside Inverclyde, who we are, where to find us, how to contact us, how we are managed, and our external relations.

General information about Riverside Inverclyde

Address :  : Riverside Inverclyde. Riverside Inverclyde. Custom House, Custom House Quay, Greenock PA15 1EQ

Roles & responsibilities and contact details : http://www.riversideinverclyde.com/contact/ 

Core business hours : 10am – 4pm  

What we are and what we do : http://www.riversideinverclyde.com/about-riverside-inverclyde.html  

Organisational structure : Riverside Inverclyde is a micro organisation, and operates with the following structure –

 

 

Guide to information available (including link to the Model Publication Scheme 2015, charging schedule, contact details, how to request information from Riverside Inverclyde etc): please see top of this page.

Articles of Association

How Riverside Inverclyde is run

Governance structure, Board, committees : please see the Articles of Association 

Biographical details of Riverside Inverclyde Board and Staff 

Code of Conduct 

Register of interests

Corporate Planning

A new approach to the regeneration and economic development of Inverclyde was approved by the Riverside Inverclyde Board in March 2014, with approval being given to a joint enterprise with Inverclyde Council’s Regeneration Team. The Inverclyde Economic Development & Regeneration Single Operating Plan 2014-2017  (known as the Single Operating Plan) is based on the two key local regeneration agencies working more closely together towards shared priorities and objectives, pooling resources and efforts to maximise the economic potential of the area, and achieve better outcomes for our businesses, residents and communities.

The detailed Single Operating Plan includes mission statement, corporate plans and strategies and the strategic planning process.

External relations

Riverside Inverclyde is an urban regeneration company with two member organisations, Inverclyde Council and Scottish Enterprise, and also reports to the Scottish Government. An annual statutory audit is undertaken. 

Riverside Inverclyde is also in a limited liability partnership with Peel : James Watt Dock LLP.

 

CLASS 2 : HOW WE DELIVER OUR FUNCTIONS AND SERVICES

Riverside Inverclyde is not a local authority service provider. For provision of services in Inverclyde, please see the following :

www.inverclyde.gov.uk

www.riverclydehomes.org.uk

www.inverclydeleisure.com

 

CLASS 3 : HOW WE TAKE DECISIONS AND WHAT WE DECIDED

Riverside Inverclyde is part of the joint initiative Inverclyde Economic Development and Regeneration Single Operation Plan 2014-17 with Inverclyde Council. For all decisions on this key core Plan, please see https://www.inverclyde.gov.uk/committees/ou/53/ 

The Riverside Inverclyde Board is chaired by the private sector and includes directors from its member organisations, Scottish Enterprise and Inverclyde Council. Please seehttp://www.riversideinverclyde.com/ri-people-and-partners/ri-board-membership-2014.html and Articles of Association.

As Riverside Inverclyde has public sector and private sector partners, private sector tenants and a limited liability partnership with Peel, such documents are not automatically made available via the Riverside Inverclyde website but, subject to associated redaction, can alternatively be sent to you in paper copy upon request to the Chief Executive at the address above.

 

CLASS 4 : WHAT WE SPEND AND HOW WE SPEND IT

Riverside Inverclyde’s budget allocation is detailed within the Inverclyde Economic Development & Regeneration Single Operating Plan 2014-2017, and is subject to review, update and publication by Inverclyde Council’s Environment & Regeneration Committee https://www.inverclyde.gov.uk/committees/ou/53/ 

Financial statements : Currently available on request, but will be made available here after the June 2015 Riverside Inverclyde Board meeting.

Single Operating Plan Performance 2014/15

Single Operating Plan Performance 2015/16

Single Operating Plan Performance 2016/17


There is no Board member remuneration.

Pay and grading structure is under the auspices of Inverclyde Council and can be viewed at www.inverclyde.gov.uk/jobs-and-careers/essential-recruitment-information/salary-scales

Riverside Inverclyde is a charitable organisation (Charity number SCO37806) and all income derived from Riverside Inverclyde’s Property Holdings Company is re-invested into projects and operating costs as part of the remit of the urban regeneration company.

Riverside Inverclyde is not currently operating any funding awards’ programmes.

 

CLASS 5 : HOW WE MANAGE OUR HUMAN, PHYSICAL AND INFORMATION RESOURCE

Riverside Inverclyde has a small base staff , and does not have HR (managed on a Service Level Agreement with Inverclyde Council) or IT (managed on a contract with  TSG) functions.

The staffing structure of Riverside Inverclyde is as follows :

 

Information on land and property assets is available on request, but can alternatively be viewed on http://www.riversideinverclyde.com/property-portfolio/ .

Riverside Inverclyde’s Property Holding Company Board is responsible for managing Riverside Inverclyde’s property portfolio.  

There is a daily back-up made of data on Riverside Inverclyde’s server.

Riverside Inverclyde, as an urban regeneration company, has been set up for a period of 10 years due to conclude on the completion of the three year Single Operating Plan in March 2017.

 

CLASS 6 : HOW WE PROCURE GOODS AND SERVICES FROM EXTERNAL PROVIDERS

Riverside Inverclyde’s procurement policy 

Invitations to tender are carried out in relation to the above policy, and subject to which parameters invitations and awards may be seen on Public Contracts Scotland’s websitehttps://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html   .

Information on smaller contract values awarded by Riverside Inverclyde as part of the Single Operating Plan outwith Public Contracts Scotland are available on request.

It must be noted that ri is governed by procurement legislation that includes EU Procurement Directives that cover high value commissions for goods, services and works (construction) contracts which make local companies being awarded contracts incredibly challenging.  As a public sector organisation Riverside Inverclyde has a legal obligation to comply with these rules.

 

CLASS 7 : HOW WE ARE PERFORMING

Riverside Inverclyde’s performance against the key indicators as identified in the Inverclyde Economic Development & Regeneration Single Operating Plan 2014-2017 is reported to its prime funders Inverclyde Council, where it is available in public documents https://www.inverclyde.gov.uk/committees/ou/53/ and quarterly to the Riverside Inverclyde Board.

 

8. OUR COMMERCIAL PUBLICATIONS

 

Riverside Inverclyde has no commercial publications.


CLASS 7 : HOW WE ARE PERFORMING

Riverside Inverclyde’s performance against the key indicators as identified in the Inverclyde Economic Development & Regeneration Single Operating Plan 2014-2017 is reported to its prime funders Inverclyde Council, where it is available in public documents https://www.inverclyde.gov.uk/committees/ou/53/ and quarterly to the Riverside Inverclyde Board.

 

8. OUR COMMERCIAL PUBLICATIONS

 

Riverside Inverclyde has no commercial publications.

Riverside Inverclyde – Freedom of Information (Scotland) Act 2000

PUBLICATION SCHEME  : PENDING STATEMENT

This scheme is required by section 23 of the Freedom of Information (Scotland) Act 2002. Under this Act Riverside Inverclyde as a public body is required to specify: the classes of information it publishes or intends to publish: how information is published; and whether the information is available free of charge or on payment of a fee.

This scheme has been designed to be as inclusive as possible and it is intended to be flexible to allow for future expansion and/or revision of the scheme. The Chief Executive of Riverside Inverclyde who has overall responsibility for this publication scheme can be contacted at :                                      Riverside Inverclyde, The East Wing, Custom House, Custom House Quay, Greenock PA15 1EQ .

GUIDE TO INFORMATION                                                                   

1. About Riverside Inverclyde                                                                                                                      What we are and what we do : www.riversideinverclyde.com

Roles & responsibilities and contact details : http://www.riversideinverclyde.com/contact/

The classes of information which Riverside Inverclyde publishes or intends to publish externally are as follows : newsletters; annual reports; news releases;  information leaflets including factsheets and event flyers; corporate publications; Business Plan; Annual Report and accounts; and marketing materials.

Our Board minutes, legal and governance frameworks, composition of the Board and sub-committees, and corporate policies can be made available on request.

Riverside Inverclyde is committed to upholding every person's right to seek information to help understand its work and is committed to ensuring that access is available to all equalities and disadvantaged groups. Our publications can be made available in large print, Braille and community languages on request.

For those without access to our website or those wishing to make a request for information in paper form, Riverside Inverclyde can be contacted at the address previously stated.

Charges                                                                                                                                            Information on our website will be available free of charge (that is, there is no charge by us, although the user would of course have to meet any charges made by their internet provider and personal printing costs).

For those without access to the website a single printout from the website or a hardcopy of a document can be requested and will be provided free of charge.

Requests for multiple printouts of material on the website or for multiple hard copies may attract a charge for the cost of printing, photocopying, postage etc.. Photocopying will not exceed £1 per 10 pages.

Although we will normally provide a single copy free of charge we may also charge where a substantial number of multiple documents are required to respond to a request. Printing and photocopying will also not exceed £1 per 10 pages.

If charges are to be made you will be told at the time of your request and these would be payable in advance.

 

Copyright                                                                                                                                               The material listed in this publication scheme is covered by copyright unless stated otherwise. The supply of documents under Freedom of Information does not give the person or organisation who receives them an automatic right to re-use documents, for example by making multiple copies, publishing and issuing copies to the public. Such re-use is subject to permission given, usually in the form of a copyright licence, by copyright holder.

Exemptions
Information may be withheld from any of the classes of information listed below where: we consider that disclosure may seriously prejudice law enforcement, legal proceedings; or where the disclosure is otherwise prohibited by law. We may also withhold information if its disclosure would breach the law of confidentiality or seriously prejudice the commercial interest of any persons or organisations. We may also withhold information which is personal information under the Data Protection Act 1998.

In these cases, we will withhold the information and indicate why the information is being withheld. If you wish to complain about information which is being withheld from you, please see below.


Feedback and complaints
The Freedom of Information (Scotland) Act 2002 requires public authorities not only to maintain a publication scheme approved by the Scottish Information Commissioner but also from time to time to review the scheme. As part of this process we would be glad to receive any comments or suggestions on the publication scheme and in particular comments from users on their experiences in obtaining information from the Scheme. Comments or suggestions for particular classes of information to which we might in future commit to publishing under the scheme would also be welcomed.

Comments or complaints should be addressed to The Chief Executive Officer who has the overall responsibility for Riverside Inverclyde's publication scheme.

If we are unable to resolve any complaint, you can complain to the Scottish Information Commissioner. On 1 January 2005, the general right of access came into force along with a formal appeal mechanism for when information is withheld. Further details about this are available on the Commissioner's website at www.itspublicknowledge.info/. The Commissioner's contact details are as follows:                                                                                                                                                     The Scottish Information Commissioner,                                                                                           Kinburn Castle, Doubledykes Road, St Andrews, Fife  KY16 9DS.
Tel: 01334 464610
Fax: 01334 464511
Email: enquiries@itspublicknowledge.info

3. How the authority takes decisions and what it has decided                                                             Riverside Inverclyde, being a publicly funded body, is allocated funding by Scottish Government, Scottish Enterprise and Inverclyde Council. Each of those funding partners must authorise the top level budget dispersal of its funds as part of ri’s Business Plan.

Decisions on strategies, projects and commitment of funds are made by the Board, membership of which includes representatives from each of those funding partners. Key to such decisions is the submission, as appropriate, of an options approval analysis within papers submitted to the Board.

Delegated authority at a more detailed and specific level, authorising spend, passes to the Chief Executive and, in turn, to the Head of Operations for up to £30,000, upon the submission to them of an Approval Paper for scrutiny and sign-off.

Unless in exceptional circumstances, public consultations are held for matters relating to the public realm. Such public consultations will be announced in the local press and on Riverside Inverclyde’s website.

Audits are carried out under the direction of each of the three key funding partners.

Information requests for the above should be made in writing to the Chief Executive at the previously stated  address.

4. What the authority spends and how it spends it                                                                              Riverside Inverclyde’s Annual Report, once fully signed-off, will be published on http://www.riversideinverclyde.com/media/  . This report contains details of ri’s annual accounts and financial statement.

Riverside Inverclyde’s Business Plan, once fully signed-off  will also be published on http://www.riversideinverclyde.com/media/  . This report contains details of ri’s approved budget allocation.

5. How the authority manages its human, physical and information resources                               Riverside Inverclyde has a small base staff , and does not have HR or IT functions.            

As the organisation has been set up for a limited 10 year lifespan, records retention will cover the period of ri’s operations.

Information on land and property assets is available on request. 

6. How the authority procures goods and services from external providers                                             A copy of Riverside Inverclyde’s Procurement Processes document is available on request.

It must be noted that ri is governed by procurement legislation that includes EU Procurement Directives that cover high value commissions for goods, services and works (construction) contracts which make local companies being awarded contracts incredibly challenging.  As a public sector organisation Riverside Inverclyde has a legal obligation to comply with these rules.

The rules currently cover most commissions over the following values:

·         Goods and Services £144,371; and

·         Works (construction) £3,611,319

Where these rules apply, tender opportunities must be advertised in the Official Journal of the European Union (OJEU), as well as on the Riverside Inverclyde website. We may also advertise these opportunities in national newspapers and trade journals.

In addition to OJEU, ri is required to advertise and tender for all goods or services having an estimated total contract value (excluding recoverable VAT) in excess of £25,000. This involves the placing of adverts on the Scottish Procurement Portal. The impact of advertising through OJEU and the Scottish Procurement Portal is that tenders are then assessed on a price/quality basis. For goods or services £10,000 - £25,000 ri seeks three quotations.

7. How the authority is performing                                                                                                            The Annual Report is made available on our website and is available in hard copy from our offices.

8. Our commercial publications                                                                                                            n/a 

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Ladyburn Business Centre
Room 17
20 Pottery Street
Greenock
PA15 2UH

Tel: +44 (0) 1475 755080

© Copyright 2011. Riverside Inverclyde. All rights reserved.